Archive for Latest Updates

Presentation from 57th Annual Conference of American Association of Medical Assistants


We would like to thank the American Association of Medical Assistants AAMA for their hospitality and the opportunity to address their attendees during the 57th Annual Conference held in Atlanta, GA on September 27 – 30, 2013.

Posted below are links to the presentation made on 9/27/13 in Atlanta:

Navigating Meaningful Use in a Sea of Confusion and Ingredients to a Successful EHR Implementation presented by Kevin Knutson and Jill Jaunty.

Handouts for the presentation are available below:

Color downloadable PDF file with one slide per page. (Updated October 4, 2013)

Navigating Meaningful Use in a Sea of Confusion and Ingredients to a Successful EHR

Downloadable PDF file in black and white format:

Navigating Meaningful Use in a Sea of Confusion and Ingredients to a Successful EHR Implementation (black and white)

Downloadable PDF file in color:

Navigating Meaningful Use in a Sea of Confusion and Ingredients to a Successful EHR Implementation (color)


Video for presentation second section of presentation done on September 27, 2013 at to the AAMA national meeting by Jill Jaunty.   The video has been recorded in three sections.



The EHR Videos are Complete!

We are pleased and excited to announce that the videos for our Electronic Medical Records classes are complete.  All topics covered in the classes are addressed.  Most of the videos run between 5 to 10 minutes in length.  They coincide with the examples and exercises in the manuals, so you can view a video, then go directly to the manual and complete that section of the class.

There are 34 videos, including a one on Superbill Composer and another on Case Management.  Work on the practice management videos has begun.  We will update you on our progress.

Sample video is linked here: 


Below is a complete list of the videos that complement the electronic medical records classes available through Physician Technology Group.

Section 1 Videos:
EHR_S1_1_LoginDesktop_V2_2011P6F (login/out; Desktop) 7:30 min
EHR_S1_2_LoginRPN_V2_2011P6F (log in and RPN) 8:42 min
Section 2 Videos:
EHR_S2_1_DesktopAppt_V2_2011P6F (appointments from Desktop) 6:07min
EHR_S2_2_StartNote_V2_2011P6F (Vital, CC, HPI, Hx ) 18:15 min
EHR_S2_3_CompleteVisit_V2_2011P6F (ROS, PE, Dx, Rx, SP/SO, Pln, Vst Text) 20:41 min
Section 3 Videos:
EHR_S3_1_UsingDefaults_V2_2011P6F (use Vitals defaults/default SIG) 8:11 min
EHR_S3_2_CreatingDefaults_V2_2011P6F (create Vitals default/default SIG) 6:09 min
Section 4 Videos:
EHR_S4_1_EditKDB_V2_2011P6F (graph vitals, edit KDB from FNC) 4:58 min
EHR_S4_2_Shortcuts_V2_2011P6F (checkboxes, adaptive learning in FNC) 4:58 min
EHR_S4_3_AlertsReminders_V2_2011P6F (allergy alert, E&M code reminder) 4:49 min
Section 5 Videos:
EHR_S5_1_VisitInfo_V2_2011P6F (visit information slider) 7:19 min
EHR_S5_2_VaccineGrowthChart_V2_2011P6F (vaccine, growth charts) 8:36 min
Section 6 Videos:
EHR_S6_1_PcdrNt_V2_2011P6F (procedure notes from FNC) 7:15 min
EHR_S6_2_HMR_V2_2011P6F (health maintenance rules from FNC) 8:11 min
Section 7 Videos:
EHR_S7_1_FollowUp_V2_2011P6F (follow up visit) 8:21 min
EHR_S7_2_UseCPP_V2_2011P6F (using CPP from FNC) 6:28 min
EHR_S7_3_CreateCPP_V2_2011P6F (create CPP from FNC visit) 8:45 min
Section 8 Videos:
EHR_S8_1_FindPT_V2_2011P6F (Find Patient) 6:57 min
EHR_S8_2_RPN_V2_2011P6F (Review Past Notes) 13:57 min
EHR_S8_3_OPS_V2_2011P6F (One Page Summary) 14:22 min
Section 9 Videos:
EHR_S9_1_ResultsDesktop_V2_2011P6F (access results from the Desktop) 10:15 min
EHR_S9_2_ViewGraphResults_V2_2011P6F (view/graph results) 8:44 min
EHR_S9_3_ResultsFNC_V2_2011P6F (access results from FNC) 5:49 min
Section 10 Videos:
EHR_S10_1_PtHx_V2_2011P6F (patient history) 710 min
EHR_S10_2_Addendum_V2_2011P6F (addendums) 3:26 min
EHR_S10_3_DocLink_V2_2011P6F (attachments, document linking) 10:15 min
Section 11 Videos:
EHR_S11_1_CallTask_V2_2011P6F (messaging – document calls and tasks) 10:05 min
EHR_S11_2_RefillAuth_V2_2011P6F (messaging – refills and authorizations) 15:13 min
EHR_S11_3_MsgCtr_V2_2011P6F (message center options) 14:21 min
Section 12 Videos:
EHR_S12_1_VisitCtr_V2_2011P6F (visit center) 7:35 min
EHR_S12_2_Demographics_V2_2011P6F (patient demographics) 12:58 min
Additional Videos:
EHR_SBC_V2_2011P6F (Superbill Composer) 6:35 min
EHR_CaseMgt_V2_2011P6F (case management/pregnancy case) 9:42 min
EHR_CustomDesktopUsrSet_V2_2011P6F (customize Desktop/user colors) 8:41 min

Aprima Manuals Done – Videos on the Way

In January, 2012 we saw the release of all of our Aprima® PRM 2011 courseware. Our products for PRM 2011 include:  Basic Operator Class for Electronic Health Records Basic Operator Class for Practice Management, and Administrative Class for Electronic Medical Records and Practice Management (for medical office staff), and Introduction to Electronic Medical Records Instructor and Student Manuals, and Introduction to Practice Management Instructor and Student Manuals (for educational institutions). We also released the second edition of our EMR Demonstration Scripts for sales purposes.

Work has begun on the videos that coincide with the classes.  Learning is always better when you can read, see and do.  We feel the video lessons are critical to the success of our educational classes.  There are videos to complement each section in the manuals.  They are typically seven to ten minutes in length.  They demonstrate the features that are being covered in the different sections of the class to make completion of the class easier for students in a self-study environment.  They are also beneficial as short refreshers on features that are not used every day by the office staff.

The EHR videos are now available through Section 8 and we anticipate all the EHR videos will be complete by the end of October.  The Practice Management videos will follow.  We will keep you updated on the progress of this exciting new element of the educational materials.

Christmas Season 2011 – Birth of Practice Management Training Guide

We are busy with the final tasks to finish the long-awaited first publication of our training manual for Aprima PRM 2011 that covers the essentials of the Practice Management System.  Although we have done over seven editions of the Basic Training Guides covering the features and capabilities for the Electronic Medical Record aspects for the Aprima products this is our first publication of a training guide covering the Practice Management System.  Our PTG members, other Aprima Resellers and customers have been asking us to do this, so this Christmas season our first Practice Management training guide will be born.

This manual has over 235+ pages of step-by-step examples of how to complete billing tasks and utilize the features of the Practice Management system.  A partial list of the topics covered are

Basics of navigation ♦ In-depth exploration of patient demographics ♦ Appointment scheduling functions and usage ♦ Reviewing past notes for billing information ♦ Patient history ♦ Attaching documents, photos and advanced directives to patients charts ♦  Messaging for phone calls, tasks, refills and authorization requests ♦ Creating batches and charge tickets ♦  Patient check-in,  co-pays ♦ deposit slips ♦ office charge posting ♦ check-out functions ♦ hospital charges ♦ personal and insurance payment posting; adjustments ♦ day/month end balancing procedures ♦ Practice Management Reports ♦ fee schedules and more.

Downloadable Sample Section 3 – Scheduling

Below is a link to a downloadable pdf file containing Section 3 from the “Basic Operator Class for Practice Management – Aprima PRM 2011″.  This file contains the high quality graphics suitable for color printing (warning 35 MB size).  Download and save for future reference or use as a training guide.

Downloadable PDF file for section 3 Scheduling

If you would like more information our contact information is on the front and back cover of the document.

Physician Technology Group

Telephone: 423.521.5656 ♦

First Printing of 2011 Version of PTG Training Products

We are pleased to announce first printing of our selected titles for the training products that correspond with Aprima PRM 2011. This printing includes the second version of the educational edition with student and instructor text books.  Listed below is the current status of our 2011 development for Aprima PMR 2011.  This release corresponds with the upcoming Aprima Users Conference happening in Dallas, TX on August 3, – 7.

Update on 2011 version of the training manuals.  – we have gone to “Print”

We have just submitted the titles listed below for the first edition printing. We have sample copies available for review. The Dallas meeting is where you can view this new release of the training materials which work with an enhanced database.  We are making these tools available through the reseller channel. This provides the opportunity to use these training methods and tools to expand the training opportunities with Aprima related clients. We have a new licensing program available with the 2011 release.  What we have developed will benefit Resellers and provides another mechanism to capitalize on the phenomenal growth and success Aprima has been achieving in the market place.

PTG developed Aprima EMR 2011 Text Books and Training Materials:

Education Version of the product for use in educational institutions:

Introduction to Electronic Medical Records  V2 Student Edition –   7/19/11 Print

Introduction to Electronic Medical Records V2 Instructor Edition – 7/19/11 Print

Demo and Sales Presentation Book for use by sales staff:

EMR Demonstration Scripts – 7/19/11 Print

Classroom Training Product used in a corporate training environment:

Basic Operator Class for Electronic Health Records – Aprima PRM 2011 – 7/19/11 Print

*Pending First Publication*

Administrative Class for Electronic Health Records – Aprima PRM 2011 – August 2011

Basic Operator Class for Practice Management – Aprima PRM 2011 –  December 2011

We are in the process of finishing new database content for the Practice Management (PM) materials.  We will be incorporating the PM content into the materials we have developed for the educational market and the classroom training product.  We expect to have the PM completed before the end of 2011.

All our products are designed around a custom database tailored specifically to these classes. It is very small with a limited number of patients. The database consists of patients with history that accentuates the features in the Aprima EMR and is used to reinforce the learning process through working exercises contained in the Educational Books, Sales Demonstration Scripts and Training Guides.

For questions or additional information about the new 2011 series please contact Kevin Knutson at or 423.521.5656.